Arcade Machines's T&C's

The Edinburgh Event Company

July 2026

Definitions

Acceptance

These terms govern all Equipment hires. By accepting delivery or taking possession of the Equipment the Hirer agrees to these terms.
Booking, Payment & Deposit

A booking is confirmed on receipt of the Company’s written confirmation and any required deposit.
Full payment and any security deposit are due as stated on the invoice. The Company may withhold Equipment until payment is received.

The Company will deliver and collect Equipment at agreed times/locations. Any changes must be agreed in writing.
The Hirer must ensure safe, accessible space for delivery/collection. Additional charges may apply for delays or difficult access.

The Hirer must use Equipment only for its intended purpose, follow operator instructions, and not permit misuse, modification, or relocation without written consent.
The Hirer is responsible for supervising the Equipment and ensuring competent operation during the Hire Period.

The Hirer is responsible for loss of or damage to Equipment from any cause while in the Hirer’s possession, excluding fair wear and tear.
If Equipment is damaged but repairable, the Hirer shall pay the Company’s reasonable cost of repair. If Equipment is damaged beyond economical repair or is lost or stolen, the Hirer shall pay the Company the full replacement cost (market value at time of loss) plus any reasonable ancillary costs (transportation, installation).
The Company will provide itemised invoices for repairs or replacement; payment is due within the period stated on the invoice.

The Hirer is strongly recommended to maintain adequate insurance covering damage, theft, loss and third‑party liability for the Hire Period. The Company may require proof of insurance for certain hires.

The Company’s liability for any claim arising from the Equipment is limited to the hire charges paid for the Hire Period.
The Hirer indemnifies the Company against all claims, loss, damage, costs or expenses arising out of the Hirer’s use, possession or control of the Equipment, except to the extent caused by the Company’s negligence or willful default.

The Company will endeavour to repair faults promptly. Where faults are caused by Hirer negligence or misuse, repair/replacement costs are payable by the Hirer.
If Equipment cannot be repaired within a reasonable time, the Company may, at its option, provide a replacement of equivalent specification or terminate the hire and refund any pro rata hire charges for the non‑delivered period.

Cancellation charges may apply as set out in the Company’s booking confirmation. Short‑notice changes may incur additional fees.

The Company may terminate the hire immediately if the Hirer breaches these terms, uses Equipment unlawfully, or if continued hire would risk damage or injury. On termination the Hirer must return the Equipment immediately and remain liable for costs including repair/replacement.

Any game content provided remains the Company’s property or licensed by the Company. The Hirer must not copy or distribute software or media unlawfully.

These terms are governed by the law of Scotland. Disputes will be subject to the Scottish courts.

For bookings, faults or notices contact: The Edinburgh Event Company [insert contact details on invoice/booking confirmation].

By taking possession of the Equipment the Hirer acknowledges they have read, understood and agree to these terms.

Office Address

Unit 10 Merlin Way,Dagety Bay KY11 9JY Dalgety Bay
Scotland

Tel 0131 357 1676